21.2 Airport photo badges for mission staff

Mission staff may apply for airport photo badges for mission staff in order to collect or deliver diplomatic post in the airport's authorisation zone. A maximum of five photo badges may be delivered to each mission. According to Swedavia, airport photo badges are not intended to be used for receiving or bidding farewell to guests arriving or departing as regular passengers. For such cases, the airport VIP service is recommended. Please note that holders of airport photo badges must also use them when receiving or bidding farewell to guests arriving at or departing from the VIP lounge, as temporary badges cannot be issued to holders of photo badges.

The application procedure for photo badges may take up to four weeks and is based on Regulation (EC) No 300/2008 of the European Parliament and of the Council of 11 March 2008 on common rules in the field of civil aviation security and Swedish Transport Agency regulations on aviation security (TSFS 2016:1).

The following three steps must be taken before photo badges can be issued:

(i) Each mission must first conclude a security agreement with Swedavia/Arlanda Service Center. Please contact Swedavia to conclude this agreement (tel.: 010 109 66 50 or email: [email protected] - opens your email client,).

(ii) A mission can subsequently apply for photo badges (individually for each holder) for a maximum of five staff members, diplomatic and non-diplomatic staff, by completing the following three forms:

1) Application for badge

2) Authorisation for check of criminal records - external website,

3) Application for check of criminal records - external website,

Once completed, the forms should be submitted directly to Arlanda Service Center, SASC 190 45 Stockholm-Arlanda, or by fax to 010 109 66 99. Arlanda Service Center then transmits the applications to the Swedish Transport Agency for a background check, which includes a check of public records and a determination of whether a person can be considered loyal to the interests to be protected under the Swedish Security Protection Act. No photo badges will be issued until a complete background check has been carried out.

(iii) Each staff member applying for a badge must then complete an online security/safety training course on the Swedavia website: https://swedavia-extern.sabacloud.com/ - external website,  Swedavia will provide login information to staff members upon request by telephone 010 109 66 50 or email [email protected] - opens your email client,.

After a photo badge has been issued, its holder must collect it in person at Stockholm Arlanda Service Center (Terminal 5, ground floor) by presenting the identity card issued by the Swedish Ministry for Foreign Affairs (Swedish nationals are not entitled to Ministry-issued identity cards and must instead present a valid driving licence or ordinary Swedish identity card). The photo badge must be worn whenever its holder enters the transit or collection areas of Stockholm Arlanda Airport.

A photo badge is valid for a maximum of two years before it must be renewed. When mission staff conclude their duties prior to a photo badge's expiry date, the photo badge must be returned to Arlanda Service Center.

Staff members must observe Swedavia's rules regarding photo badges. Swedavia reserves the right to revoke photo badges if they are not followed. The Protocol Department has no influence over Swedavia's decisions or its processing of photo badges.